I get quite a bit of email. It used to be that I could “ignore” it for a day, no big deal, but now it is somewhat overwhelming now. The email account for the blog is in Gmail, but I use Microsoft Outlook. It is the same software I use at work and I’m very comfortable with it. It also allows me to attach emails directly to my calendar appointments and to create tasks and notes.
On the go, I also have my blog email in my iPhone, iPad, and Kindle Fire. I do try to check it several times a day and reply to what I can.
I think all my email can be broken in these categories:
- Comments – I love that all the comments to my posts generate an email and it includes a link to the commenter’s latest post that I click on to reciprocate the visit.
- Review requests – These come from authors or publicists. I do have to confess that I do check out all requests, but do not reply to the emails unless I do want to review the book.
- Contact form email – The “Contact” page on the blog generates all sorts of inquiries and generate an email to me.
- Friends / Publishers – These emails always warrant a reply 🙂
- Subscriptions – These are emails that I do want to get from bookstores, newsletters, and other sites.
- Blogs I follow – Email subscriptions to the blogs I follow (about a dozen maybe?) I keep up with other blogs by my Bloglovin’ feed.
- Social media – Twitter, Goodreads, Facebook, Pinterest, etc. I do have to check on these, comment back, for follow back 🙂
- Blog tours – Awesome blog tours come along all the time and I have to decide which ones I can participate on.
The trick for me is to organize and prioritize email. I have folders so I can save the emails that I want to keep. I also try to review first the emails that I know have timelines, for instance, blog tour announcements or assets. I then review, and answer comments in the blog. Next, usually I check out the blogs I follow by email and after that, I do everything that’s left. It is true that I might not have time to open every single one of them every day, but I do try my best to not let them sit there for more than three days.